Free D.A.R. & incident report templates
Print-ready security guard templates in Word and PDF. Each file has a blank form plus a filled-in example, so new officers know exactly what a good report looks like.
Daily Activity Report (D.A.R.) template
Header fields for officer, post, client and shift times, a timed activity log, and an officer signature line. Page 2 is a completed example from a night shift.
Example D.A.R. entries
| Time | Activity / observation |
|---|---|
| 18:00 | On post. Received pass-down from day officer; no open issues. |
| 18:30 | Exterior patrol complete. All dock doors secured. |
| 20:15 | Vendor truck (ACME Freight) admitted after manifest check. |
| 22:40 | Found Gate 5 padlock unlatched. Secured; photo taken; supervisor notified. |
| 01:10 | Interior patrol complete. No issues. |
| 06:00 | Pass-down to relief officer. Off post. |
Security incident report template
Report number, date, time, location, incident type, police and injury details, then sections for persons involved, narrative, actions taken, evidence and follow-up.
Example narrative
"During exterior patrol at 22:40, I found the Gate 5 padlock unlatched and the gate closed but not secured. No signs of forced entry. I checked the surrounding yard and saw no persons or vehicles." Write facts in order: who, what, when, where, and how. Leave out opinions.
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